We are hiring – Studio Administrator

We have an exciting opportunity for an enthusiastic, experienced, and highly organised Studio Administrator.


This is a great opportunity for someone who comes from a strong administrative/financial background, gained in an architectural studio (or similar), who desires a role crucial in supporting the operations and ensuring the smooth running of our award-winning Practice.


The job is intended to be part-time: minimum 3 days/22.5 hours. However, we are flexible depending on the right candidate. Salary will be dependent on experience.


Person profile

– Proven experience as an Administrator or in a similar role.

– Knowledge of finance management software, e.g., SAGE/Xero.

– Highly proficient in Microsoft Office 365.

– Experience of InDesign and social media would be a bonus but not essential.

– Excellent organisational and time management skills.

– Strong attention to detail and accuracy.

– Ability to multitask and prioritise tasks effectively.

– Strong communication and interpersonal skills.

– High level of professionalism and confidentiality.


Role profile




– Prepares monthly invoices.

– Completes Invoice Schedule.

– Completes Purchases Schedule.

– Completes Petty Cash Schedule.

– Completes Statement of Account.

– Reviews bank/credit card statements against the monthly budget.

– Prepare quarterly VAT requirements.

– Creditors:
–  Support Directors in review and ongoing management of suppliers, lease / contract terms.


Office management:


– Supplies and facilities.

– Office enquires, phone calls and visitors.

– PA support to Directors.

– Environment – cleanliness and order.




– Supports project leaders on document control and upload of information to local authority or client/contractor project platforms.

– Printing and binding of documents as required.

– Completion of project administration.


About us


Based out of the Merchant City in Glasgow, our award-winning studio is actively delivering projects across the UK, and abroad, designing the future while sensitive to the past.


We are a people focused studio with personal development, collaborative approach between management, employee, and the wider team.


We offer an excellent package:


– 31 days holiday FTE (inclusive of public holidays), with additional 3 days holidays at Christmas.

– Birthday day off.

– Enhanced sick pay and family friendly leave.

– Healthcare following two years’ service.

– Cycle to work scheme.

– Fresh fruit.

– Our Practice is predominately office-based with a degree of hybrid working.


How to Apply

To apply please submit a CV, cover letter, stating your notice period (if applicable) and salary expectations to barry@haus-collective.com.


Closing date is Friday 12th April 2024, 5.30pm.


Interviews will be conducted in person in our Glasgow studio.


Thank you.